While it is not possible to anticipate every question that comes up about planning and executing a charity event, here are some of the most common. If you have a question, or would like to discuss your event, please contact us.
A. Ocean State Charity Events offers both "fundraising" and "consulting" services. Old hands at planning events rely on our Fundraising Package to supplement their programs with carefully selected and displayed memorabilia or travel programs. Directors of Development particularly appreciate an ally with extensive experience in their field.
For organizations or individuals new to the challenges of pulling off a successful event, we offer our Consulting Package and, if they also desire, our Fundraising Package.
In either case, Ocean State Charity Events can meet with you to determine how to best help achieve your particular objectives.
Ocean State Charity Events makes your silent auction work. We will work with you at NO COST to select the right items for your event. We will supply everything needed for the auction at NO COST including tabletop and floor easels, clipboards, custom bid sheets and pens. (You are responsible for the tables). We deliver the items, set them up, sell them and break them down at NO COST to you. We will stay with you throughout the event and offer post-event evaluation, again, at NO COST. That’s what we mean by No Risk!
For groups new to the event planning process or for individuals committed to raising funds for a cause close to their hearts, we offer our consulting package. This package is intended to provide as much, or as little guidance as required. Our desire is to minimize your consulting expense by providing the leadership in such a way that you handle most of the execution. After this phase, should you choose, take advantage of our Fundraising Package.
Consulting is available at an hourly charge for those who need minimal guidance. Where greater help is required, a program proposal will be prepared.
A. Unlike the sports collectible storefronts, Ocean State Charity Events delivers more than three decades of non-profit fundraising expertise to your table! Sports memorabilia is but one part of our diverse memorabilia collection. Our recommendations and uncanny attention to detail promote best practices and help you avoid common pitfalls! Our attendance at your events allows potential bidders to make informed choices because they better understand the piece they are interested in. Our top priority is to help you raise money using a silent auction process that is classy and professional!
Ocean State Charity Events was born from the non-profit culture. We are personally committed to charity by offering opportunities to persons with developmental disabilities. In addition, our credit card processor is Swipe for a Cause. It delivers a percentage of every purchase to Home & Hospice Care in RI and MA.
A. Events can vary in scope and size. Some are the grass roots pasta dinners while others are full-blown galas. Some even cover several days. Always give yourself enough time to establish your dedicated committee members, shop for the best and most appropriate venue, create necessary marketing materials, and lastly, don’t make the mistake of giving potential guests a way out by responding that your invitation was on short notice! Always give guests a first invitation 4-6 weeks in advance.
A. Once the idea for a fundraiser is made, an enthusiastic committee begins work. It is very common to begin using valuable resource time toward the collection of typical raffle items, gift certificates, and items for silent auctions. While this is all well and good, the primary goal is to fill the room with your guests. The best raffle and silent auctions are worthless if the room is half empty! Ocean State Charity Events can take much of this pressure off your committee. We can act as the sole source of your silent/live auction, or as a compliment to what you obtain on your own!
A. Understand your audience!!! You want to fill the room, but you need to have the right guests to meet your fundraising goals. Do your homework. Know the number of men vs. women, age brackets, interests and capacity to give. This will help determine the ratio of autographed vs. non autographed items, sports, vs. entertainers vs. vintage pieces or even pieces that reflect the theme of your venue. It will also establish realistic bid ranges.
A. The best committees use the enthusiasm, tireless work ethic and passion of a diverse number of constituents- employees, volunteers, family members, board members, business people, etc. all of who have one thing in common- Love for your organization!
A. Memorabilia selections typically begin with our first conversation. We talk about your event, your venue, your cause and projected guests. We discuss a quantity and budget to determine the most appropriate selections. Ocean State Charity Events can email a partial catalog and can also setup an opportunity for you to preview items in person. It is important to note that new arrivals in memorabilia are added weekly based on the hottest trends!
A. Ocean State Charity Events prides itself on access to extensive charity –based memorabilia resources. We offer everything to meet your needs from the worlds of sports, entertainment, politics and nostalgia!
A. Don’t over saturate or dilute an event with too many items because it gets confusing to guests. We typically suggest 12-20 pieces depending on projected crowd size. In some cases more. In others less! Please note that space required for a typical silent auction display requires a minimum of (2) 8’ tables provided by the venue. Some of our events requested 30+ items! The general rule of thumb is that 4-5 pieces are displayed upright per 8’ table.
A. Ocean State Charity Events does not authenticate autographed items or assess a value to items you may obtain. Our memorabilia is received already framed, matted and authenticated from reputable sources.
A. Absolutely not! 99.99% of our sales are made with credit cards! It does not take money out of your guest’s pockets!
A. A best practice is to make several announcements regarding the silent auction. Your event emcee should encourage generous bidding, notify guests the time the silent auction ends (and stick to it) and how the checkout process will work. Also, make sure to locate your silent auction in a high visibility area!
A. Yes! We recommend starting bids on every item, even those you obtain on your own. Also have stated bid increments. Your goal is to raise money! Without increments bidders could increase by only $1.
A. That can be very tricky. Elements such as dust, rain, wind and even sun can wreak havoc on framed pictures. We take great pride in bringing brand new items to your event, actually removing them from protective wrapping at your venue!